CannaMap™ Payment Architecture

Global Green Enterprise Inc • Accounting & Field Protocol

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👑 Executive Accounting & Compliance Protocol

Payment & Invoicing Architecture: Founder Executive Blueprint

Here is the exact breakdown of how this works, why it protects your business, and the cleanest workflow for you and your sales agents.

Direct Answer: Which Way Is Best?

We strongly recommend: The Founder sends the Freemius Auto-Pay Link with the official activation (or automated on Day 25), rather than agents taking physical credit cards in the store.

Here is why, followed by how both options work step-by-step:

Why Salesmen Should NOT Take Credit Cards in the Field

1

Eliminates PCI & Fraud Liability

If sales reps write down 16-digit credit cards, expiration dates, and CVVs on paper or text them to you, it violates PCI-DSS compliance and puts your company at risk if a card is misplaced or disputed.

2

Prevents Accidental Double-Billing

If the agent swipes or collects a credit card on Day 1 and gives them the Found Bank Wire/ACH slip, the store manager might worry they are getting charged twice upfront ($199 ACH + $199 Card).

3

Founder Maintains 100% Accounting Authority

As the Founder, you only send the official Freemius subscription link after you verify their initial Found Bank wire/ACH payment cleared and confirmed their state license (OMMA, etc.).

⚡ End-to-End Visual Workflow Architecture
Stage 1: Field Deal
Day 1: In the Store (Sales Rep)

Signs up store on CannaMap + Hands out Found Bank Wire Slip

Upfront $199 / $99
Stage 2: Clearance
Found Bank Commercial Account

Store sends wire or ACH info. Funds clear in 24–48 business hours.

Days 1 – 2
Stage 3: Verification
Founder Office Review & Welcome

Founder verifies OMMA/State license, Metrc sync, and sends Welcome with 1-Click Freemius Link.

Day 3 Dispatch
Stage 4: Auto-Pilot
Freemius Recurring SaaS Gateway

Client enters card on encrypted portal. Card vaulted for automated $199/mo starting Day 30.

Month 2+ Passive

The Recommended Workflow (Step-by-Step)

1

Step 1: In the Store (Sales Rep closes the deal)

  • The sales rep opens CannaMap and completes the store claim with the store manager.
  • The rep collects: Store Manager Name, Phone, Email, and Bank Account/Routing for the ACH record.
  • The rep taps 📋 Copy Wire Slip and texts/emails the Found Bank Remittance Slip to the manager for immediate payment of Invoice #002 ($349 Dispensary / $199 Smoke Shop).
  • The rep does NOT touch or write down credit cards.
2

Step 2: Verification & Onboarding (Founder Office — Days 1 to 3)

  • The wire or ACH payment arrives in your Found Bank account.
  • You verify their state cannabis license and turn on their CannaMap Verified badge, Metrc sync, and Sierra Wholesale packaging catalog.
  • In your Director Dashboard (/doc-portal), you click Mark Dispatched.
3

Step 3: Activation & Freemius Subscription (Founder Dispatches)

  • You (or the automated system) send the store manager their Official Activation Receipt & Onboarding Welcome:
“Congratulations! Your store is verified on CannaMap and your Sierra Wholesale packaging portal is unlocked.
Your Month 1 setup payment ($349.00 Dispensary / $199.00 Smoke Shop) via Found Bank has been received and cleared.
To ensure your live GPS radar, order-ahead menu, and wholesale pricing continue without interruption, please click below to activate your automated recurring billing for Month 2 (first recurring charge starts on [Date 30 days out]):”
👉 [Click Here to Activate Auto-Pay with Freemius]
4

Step 4: Hands-Free Recurring Billing (Month 2 and Beyond)

  • The store manager clicks the Freemius link once on their phone or desktop.
  • They enter their credit card or corporate debit card into Freemius’s secure 256-bit encrypted checkout.
  • Freemius vaults the card. Exactly 30 days after signup, Freemius automatically bills the $349.00 (or $199.00), emails them their receipt, and deposits the money into your account.
  • You never have to manually send another invoice again.

Alternative: What If an Agent HAS a Store Demanding to Pay by Credit Card on Day 1?

If a store owner says: “I don't want to wire or do ACH, I want to swipe my company card right now,” here is how you can handle that:

  1. The rep opens the direct Freemius Checkout Link on their phone/tablet right in front of the store manager.
  2. The store manager types their own card number directly into the Freemius checkout.
  3. Freemius charges the $349 (Dispensary) or $199 (Smoke Shop) immediately for Month 1, and automatically locks in Month 2+ recurring at the exact same time.
  4. This bypasses the Found ACH step entirely for card-only clients, while keeping full compliance and zero card-handling liability for the sales rep.

Summary Table for Clarity

Stage What the Store Pays Payment Processor Who Handles It Action Required
Month 1 (Upfront Setup) $349.00 (Dispensary)
$199.00 (Smoke Shop) • $699.00 (MSO Fleet)		 Found Bank ACH / Wire Rep gives Wire Slip;
Founder verifies & manages accounting.		 Upfront fee clears in 1–3 business days while you set up their account.
Month 2+ (Recurring SaaS) $349.00/mo (Dispensary)
$199.00/mo (Smoke Shop) • $699.00/mo (MSO Fleet)		 Freemius SaaS Gateway Automated
(Client entered card via Founder link)		 100% automated. Freemius charges card every 30 days and issues receipts automatically.

Founder Invoicing Tool: Need to copy the wire slip or mark dispatched in your live pipeline?

👉 Launch Doc Langworthy Director Portal
✅ Wire Slip Copied to Clipboard! Ready to text to manager.